(1) Prior to invitation to bid, the Public
Entity shall have to prepare the bidding documents.
(2) The bidding documents under Sub-section (1) shall contain the
following matters:-
(a) The nature of procurement, time required for procurement and
technical specifications thereof,
(b) Where bids are invited without carrying out prequalification,
the criteria for qualification of bidders, as referred to in
Section 10,
(c) Where there is provision of site visit, information relating
thereto,
(d) If any bid conference has to be held prior to submission of bid,
information relating to such conference,
(e) Instructions for preparing and submitting bids, the place for
the submission of bids, the deadline for the submission of
bids and the place, date and time for the opening of bids,
(f) Component of price, the currency or currencies in which the
bid price may be stated, the currency and the source and date
of the related exchange rate to be used for comparison of bids,
(g) The criteria and methodology for the evaluation of bids and
the selection of bidder,
(h) The preferences to be given, if any, for domestic goods and
local construction entrepreneurs, provision relating thereto,
(i) Where any goods or construction works are to be procured by
making separate lots and packages, such lots and packages and
the manner of evaluation thereof,
(j) Where alternatives to the technical specifications are also
invited, the manner of evaluation of such alternatives,
(k) Where a bid can be submitted even only for a portion of the
goods, construction works or services to be procured, a
description of such portion or portions,
(l) The validity period of bid,
(m) The amount, type, acceptable form and validity period of
security to be furnished for bid, performance or other
necessary matters,
(n) Where a bid security is required, provision that the period of
that security shall exceed by thirty days to the validity period
of bid,
(o) The terms and conditions of the procurement contract under
Section 52 and the modality of coming for the entry into force
of that contract,
(p) Information that bids shall not be processed in the event of
conflict of interest or information relating to legal action for
fraud or corruption,
(q) Provision that any bidder may make an application, for
review, against any error or decision made by the Public
Entity in carrying out bid proceedings,
(r) Provision that the documents proving technical capacity and
financial proposal (bid price) have to be submitted in one
envelope, and
(s) Such other matters determined by the Public Procurement
Monitoring Office as to be involved in the prequalification
documents or bidding documents.
(3) The Public Entity shall make available the bidding documents upon
collection of the charges as prescribed to any person, firm, organization or
company that requests for the bidding documents in accordance with the notice
for invitation to bids, and where prequalification is required to participate in the
procurement proceedings, to those persons, firms, organizations or companies
that have been pre-qualified and request for such documents.